Seattle Hempfest 2013 Map, Click On It!

Click on our new map and it’ll blow up.  You’ll be able to see which  booths are sold and which are available.  Available sponsor booths are Yellow on the map.  Once they’re sold they’re Purple.   Of course we can accommodate any location your interested in selecting so feel free to select from any of the available locations.  General vending booths are green when they are available, red when they are sold.

Sponsors also get the added bonus of having their booth enhanced on our map.  For example, hover over booths 420 & 421 and you’ll see that The Joint Cooperative Sponsorship information.  You’ll see their address, website, and contact information.

You’ll be able to connect with all our attendees all year long as once your sponsor booth is booked we’ll keep the info up until we open vending again in 2014!

Sponsor booths at Main Stage start at $6,000 per 10×10 space.  All other stages start at $3,000.  Check out our Packages tab for information about the different packages we have available.

Be sure and select your booth before your start the application!  Be sure it’s available, either yellow or green!

Rules & Regulations

Please review and read each of these carefully.  We unfortunately have had to suspend some vendors due to rule violations.  While the rules may be no fun, they are a necessary part of our annual permit.

 We are serious about these policies.  If you don’t intend on following the rules, or think we’re kidding, stop your application now, come and enjoy Hempfest as an attendee instead of vending.

Booth purchases are non refundable at this point.  Please do not apply if you do not wish to truly purchase a booth.  

Booths are subject to change and cancellation at any time.  While we strive to keep things stable at time changes are necessary.  We’ll always do our best to minimize the impact to you.

Remember, if this City didn’t make us, we wouldn’t make you!

Seattle Hempfest Vending Rules 2013

1. You will not sell or sample marijuana or foods with marijuana in them or any illegal narcotic.  No marijuana sales, active food sales or sampling will be tolerated. Not even to authorized medical patients.  Your booth will be shut down immediately. There is a zero tolerance policy that will be strictly enforced. All fees and your space will be forfeited.
2. All parties must be listed on this application.   Sub leasing or transferring of booth spaces is not allowed.  Failure to comply will cause forfeiture of your vending privilege.  All fees and your space will be forfeited.
3.  You will have wood under your tires at all times.  We know it seems silly but the City of Seattle requires that all vehicles have wood under their tires while in the park.  You may purchase wood squares from us in advance on your application for $25 per set of 4.  If you choose to bring your own, you must have your wood out and ready when you load in each day.  We must see your wood squares before you’ll be allowed to enter or you’ll need to purchase wood on site for $50 per set of 4.  If you fail to bring wood or purchase it we simply cannot allow you in the park or we’ll be in violation of our permit!  Once you’re in if you fail to park on your wood we’ll request to have you do so.  If for some reason you decide to not comply we’ll revoke your vending privilege and your booth will be shut down immediately and you will not be allowed to return.  All fees and your space will be forfeited.
4.  You will not sell or sample Salvia, Spice, K2 or any other similar substance.  Violators will be required to cease sales immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
5.  There is no camping allowed in the park.  You must exit the park by midnight each night.  You may not stay overnight in your booth.  If you are in the park after midnight you’ll be required to leave.  If you refuse we’ll help you pack up as you’re forfeiting your privilege to vend.  All fees and your space will be forfeited.
6.  You will not sell or give away any beverages of any type.  Violators will be required to cease sales immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
7.  Food sales are not allowed in the park unless they are approved via application.  All foods must be factory packaged and sealed.  Violators will be required to cease sales immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
8.  For public safety reasons, vendors do not get strolling privileges and are not permitted to stand outside of their booths offering samples or products to people walking by.  Violators will be required to cease activity immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
9.  To preserve the free speech aspect of our permit, no sound amplification is allowed.  No bullhorns, speakers, stereos or amplification of any type is allowed. Violators will be required to cease activity immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
10.  I will not sell any merchandise using Hempfest of its image.  Violators will be required to cease selling Hempfest merchandise immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited
11.  Vehicles of any type, including bicycles & Segways, are not allowed to be operated during the event.  All vehicles are disallowed by permit and are not allowed in the park during event hours.  Violators will be required to remove the vehicle immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
12.  Pets of any type are not allowed on site by permit.  Violators will be required to remove the pet immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
13.  No private ATM machines are allowed on site.   Violators will be required to remove the ATM immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
14.  You booth tag must be placed in the upper right hand corner on the front side of your booth at all times.  Violators will be required to put the tag back up immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
15.  Vendors in Hemposium, Main Stage, Stone Village, Grubbin Gove, & Munchie Market are required by the City of Seattle to pay 10% of gross sales or $20, whichever is greater for the privilege of vending in a public park. Seattle Hempfest is required by law to collect this tax on behalf of the city.  We distribute the tax form at Hempfest, and vendors must turn them in at vendor check in on Sunday night or they will not be permitted to enter the park for load out.  Vendors who have not turned in their tax payment will not be allowed to return to Hempfest.  Information will be handed over to the City of Seattle collections.
16.  I agree to stay within my 10×10 booth space.  We are required to maintain certain distances from the paths.  Moving or expanding your booth is in violation of our permit.  This includes hanging items from trees or other park structures.  Violators will be required to move back within their 10×10 space immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
17.  You may not sublease or transfer your space.  All entities operating out of each space must be listed on this application.  Those not listed on the application will be required to cease activity in the space immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
18.  I agree to remove all my booth materials from my area upon exit on Sunday night. Everything I brought will leave with me. Pack it in; pack it out! I understand that if I fail to comply I will be fined $500 that will be automatically billed to the credit card on file.  I also understand that I will be disallowed from vending in the future.
19.  Providing of medical recommendations at Seattle Hempfest is not permitted.   While this activity is not illegal, it gives a perception of inappropriateness and reinforces a cynical view of the integrity of the medical cannabis authorization process.  You are welcome to provide information at your booth and direct those requesting medical authorizations to your off site medical office.
20.  Creating of private medicating areas within your booth space is prohibited.  All areas of your booth must be open to all of the public at all times.
21.  No staking is allowed in Seattle City Parks.  You are not allowed to put anything into the ground.  All canopies must be weighed down with sand bags, cement blocks, water jugs, or other on ground weight.   Violators will be required to remove your staked items immediately.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
22.  If I am selling products that require the purchaser to be 18 or older, I will check ID’s.  In additional, all those working in your booth must be 18 as well to comply with state law.  Violators will be required to start checking ID’s and/or cease allowing under aged staff to work in their booth.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
23.  Seattle has a City wide ban on Styrofoam.  In accordance with this no Styrofoam may be brought on site.   Violators will be required to remove all Styrofoam items immediately and clean the immediate area of any Styrofoam waste.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
24.  I will not distribute any stickers for free.  We’ve had to pay upwards or $2,000 in sticker removal fees as attendees love to put them in inappropriate places.  You may sell stickers to attendees as our hope is that if they’ve bought it they will value it more.  Help Hempfest avoid more City fee’s by stopping providing free stickers.  Violators will be asked to please stop giving away stickers for free and to please sell them.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
25.  I understand that my application is going into a review process that will take up to 72 hours.  I understand that all fees shall be charged to my credit card immediately.  I’ll receive an email notice and either a receipt if I am accepted or a refund if I am not accepted.
26.  I understand that fees are refundable only if a written cancellation request is received by our office in writing before June 1.  There are no refunds after this date. All refunds are subject to a 30% processing fee.

A Few Additional Rules For Food Vendors

1. Only specialty drinks may be sold.  No prepackaged beverages are allowed.   Violators will be required to cease selling prepacked beverages.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
2.  You will use compostable utensils and serving containers.  These can be purchased from Cedar Grove, http://www.gogreenscene.com/Food_Services-list.aspx or must be compliant to their compostable specification http://www.cedar-grove.com/commercial/accepted-items/ or Cedar Grove will not accept them for compost.  Food vending is the #1 waste producer at Seattle Hempfest.  It’s vital that food vendors comply with this requirement.  Violators will not be allowed to open until they have obtained approved compostable products. All fees will be forfeited if you fail to comply and are unable to open.
3.  You will allow Seattle Hempfest to create 30 free food coupons to be handed out to our volunteer staff.  You may not deny staff the use of these coupons.  Violators will be required to take said coupon.  Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.
4.  You must obtain a Temporary Food Service Permit at least 21 days prior to the event to avoid a fine by the health department.  We are required to provide the health department a list of all food vendors.  They will not allow you to open if you’ve not obtained the proper permits.  They also charge a hefty fine for not obtaining your permit at least 21 days prior to the event.  Here is the link to obtain your permit.  http://www.kingcounty.gov/healthservices/health/ehs/foodsafety/FoodBusiness/temporary.aspx
5.  You must also obtain a Fire Department Permit for LPG (propane) and/or open flame (charcoal, wood).  Additionally, if you are cooking with propane, oil, or any open flame you are required to have fire extinguishers.  For oil, a special Class K fire extinguisher is required.  For more information on the fire permit requirements, or to download a permit application, please visit the Seattle Fire Marshall’s Special Event page, http://www.seattle.gov/fire/fmo/specialevents/sehome.htm

Seattle Hempfest Sponsorships

Seattle Hempfest Sponsorship Application

Before You Start!!

Do you already have a log in?  If you signed up last year you do!  Use it to sign in before you start the application!

How do I sign in?  Click the little sign in button at the bottom of this page in the green lower section and type in your user name and password.

Don’t use an IPAD or Mobile device as the upload feature will not work!

• Do you have your Washington State UBI Number ready?  - To obtain a free temporary UBI#, please contact the Washington State Department of Revenue directly at  (800) 647-7706  or visit their website HERE
• Do you have your City of Seattle Business License Number ready?
• Get pictures ready!  You are required to upload two pictures of your products and one of your both set up.
• Answer all the questions.  If you miss any your application will not submit at the end and you’ll need to go back and see what you missed.
• Read the rules!  Violations will get you shut down and you will not be allowed to return.  All fees and your space will be forfeited.
• Have you selected your space?  You need to choose from the available booths on the Map tab or we can’t process your application

Seattle Hempfest 2013 Sponsors

So what can Hempfest do for YOU and YOUR business? Thinking of a Sponsorship? 

This is just a partial list of the media that covers the Hempfest main event in Aug, Hempfest parties throughout the year, sponsor/membership events, and/or interacts through online channels. We believe it is the MOST valuable utilization of your sponsorship dollar than any other media/marketing offer available. It would normally cost you more than 100 times the price for this type of marketing power/exposure, we checked the numbers; this is the BEST deal around.

Networks with Worldwide Impact Potential

Partial List of National & Local Media Coverage

Global Potential Exposure to future clients for your Sponsorship Dollar*

Regular media coverage by news channels such as CNN, Reuters, Fox News, NBC

Covered by EVERY major TV/Cable network with over 100 million viewers worldwide

Journalists from EVERY major newspaper in print writes stories about or relating to Hempfest with over 20 million readers daily and over 6 million weekly subscribers

Top online networks/blogs/sites with OVER 230 million page visits a month

National Clientele Potential Networks*

Seattle PI.com (Over 4 million readers each month, 1 mil in Seattle alone)

The New York Times (Circulation over 2 million)

The Seattle Times (Circulation over 340k)

High Times (Circulation over 175k)

Local Exposure Potential*

Carried by the NW Cable news, #1 &#2 local TV stations, covered by all local radio stations, and all top local NW publications in print and online

Over 3 mil local viewers, readers and listeners

*This is ONLY a partial list of media coverage