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Vending Will Open Again February of 2016

 

Vending will open in February for returning vendors only.  It will open to new vendors on March 1, 2016

 

The tabs below have all the info you need to apply.  You’ll need to read the Info page to learn about prices and the ins & outs of vending.  Our Map tab will show you which spaces are still available.  The Rules will keep you informed of the hoops we and our vendors are required to jump through to keep the ‘powers that be’ satisfied and Seattle Hempfest operating.  It’s a lot to read, so roll a fat one and enjoy!

Seattle HEMPFEST® Vending Prices 

Hemposium, Main Stage, Stone Village, & Toke Life-  
$910  for a 10 x 10 booth in line with other booths
$1099 for a 10 x 10 corner booth or booth off by itself 

Main Stage, Stone Village Water Side  
$1210 for a 10 x 10 booth in line with other booths 
$1399 for a 10 x 10 corner booth or booth off by itself 

Cannabis Cove , Hempsterdam, McWilliams Stage, Starborne Electronic Stage and Seeley Stage 
$710 for a 10 x 10 booth in line with other booths 
$885 for a 10 x 10 corner booth or booth off by itself 

Bassdrop Music Village:
$535 for a 10 x 10 booth in line with other booths 
$685 for a 10 x 10 corner booth or booth off by itself 

6 x 6 blanket spaces $350 Blanket spaces do not come with vehicle privileges, so product has to be walked in and out of the park each night. Blanket spaces are not large enough for canopies, however, vendors are permitted to use a large umbrella and stand for shade. Seattle Hempfest is prohibited from staking items into the ground, so an umbrella stand is required. Blankets may not be moved from the assigned space.

Seattle Hempfest has a block of rooms at the Homewood Suites, the hotel nearest the park.  Password is Hempfest VIP and you can reserve the rooms HERE

  • Once you submit your application, you’ll need to pay your invoice for your application to be processed.  Check your spam box if you can’t find the invoice email. To be very clear, until you pay, nothing is processed and nothing is held for you. There are no exceptions!  We know you’re special, and we love you, but those are the rules.

 

 Got questions?  Call us here at Hempfest Central, 206-364-HEMP(4367) and ask for vending help or email us at vending@hempfest.org

(We reserve the right to refuse service.)

Don’t Worry; Be Hempy!

Seattle-Hempfest-Vending

Map  – Pick Your Spot & Put Your Name On It!

Click on our map, it’ll blow up.

There are many things to consider when you are selecting your location.

Remember, it’s a park.  What’s grass today may be dirt by August.  The City changes things all the time.  We do not control this – we have to roll with it! They add a tree, dig a hole, have a storm, we have to adjust vending.  We try to minimize impact but remember, don’t get attached to a specific booth number as you may be moved!

We load in from south to north.  If you pick a South end location you’ll have an earlier load in and load out time – it could be 6:00 AM!  Conversely, if you select a North end location your load in time will be later, but so will your load out time – as late as 10:30 PM!  Sponsors get the ‘golden ticket’ of entering/exiting during any of our load in/out hours.

General Vending booths are Green on the map when available. Once they’re sold they are Red.

Food booths are Gray when available and Blue when sold.

Sponsorship booths are Yellow when available. Once they’re booked they are Purple.

You can get Sponsorship information HERE

Booths in Hemposium, Hemposium 21+ Cannabis Lounge, Grubbin’ Grove, Main Stage, Stone Village, & Munchie Market are subject to the City of Seattle’s 10% of revenue or $20 fee, whichever is greater. These are theRed & Orange sections of the park.

We must collect this.  We come around on Sunday night and pick it up and give you your Sunday night load in pass then.  You will not get a Sunday night load out pass until you pay.  To avoid this fee, select booths in the Yellow, Green, Blue, or Purple areas.

Be sure and select your booth before your start the application!  You’ll need to select 5 locations.  Be sure they are green and available!  Pay once you apply!  Only fully paid applications are processed.  The booths you’re requesting will not be held for you unless you pay!  We secure booths in the order applications are paid.

Buy the $49 booth highlight, you’ll see it on your application.  I can’t tell you how many times we get phone calls & emails from the public trying to figure out who a vendor was-  It’s a great deal!  Whenever someone hovers over your booth space it will show them whatever info you’ve had us put in.  Your business name, address, we can add hyperlinks to your website, events, anything you want!  It will go up a week or so after you pay your invoice and it will stay up until the end of the year.

Seattle Hempfest Vending Prices 

  • Hemposium, Hemposium 21+ Cannabis Lounge, Main Stage, Stone Village, & Toke Life- 

$910  for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$1099 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space.

  • Main Stage, Stone Village Water Side   

$1210 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$1399 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space.

  • Cannabis Cove, Hempsterdam, McWilliams Stage, Starborne Stage, and Seeley Stage 

$710 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$885 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space.

  • Bassdrop Music Village:

$535 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$685 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space.

  • 6 x 6 blanket spaces in Bassdrop Music Village

$350 Blanket spaces do not come with vehicle privileges, so product has to be walked in and out of the park each night. Blanket spaces are not large enough for canopies, however, vendors are permitted to use a large umbrella and stand for shade. Seattle Hempfest is prohibited from staking items into the ground, so an umbrella stand is required. Blankets may not be moved from the assigned space.

Have questions?  Call us!  We can be reached at Hempfest Central, 206-364-HEMP(4367).  We’re generally here Monday – Friday 8:30 AM – 7:00 PM & Saturdays 1:00 – 7:00 PM.  We’re here to help you!  You can also email us at vending@hempfest.org

VENDING INFORMATION

UBI

To apply you must have your Washington State UBI in hand. The application requires that you input the number. To obtain a free temporary UBI#, please contact the Washington State Department of Revenue directly at  (800) 647-7706  or visit their website HERE

Seattle City Business License

You’ll also need your City of Seattle Business License number. The application will require you to input this number as well.  If you don’t have one, we’ll get you a temp one issued.  Just leave the field blank.

Payment Due Upon Application

You’ll also be required to pay for your booth upon application. We take Visa & Mastercard only.   All cancellations will be charge a 30% cancellation fee.  No cancellations will be taken after June 1.

Event & Load In Dates

Seattle Hempfest will be (Fri, Sat, Sun) August 14-15-17, 2015. We’ll start loading in Thursday 8/13.

Seattle Hempfest Vending Prices and Rules are subject to change prior to vending opening for the year..:

  • Hemposium, Hemposium 21+ Lounge, Main Stage, Stone Village, & Toke Life:

$910 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$1099 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space.

  • Main Stage, Stone Village Water Side:

$1210 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$1399 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space

  • Cannabis Cove, Hempsterdam, McWilliams Stage, Starborne Stage and Seeley Stage:

$710 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$885 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space.

  • Bassdrop Music Village:

$535 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$685 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space.

  • 6 x 6 blanket spaces in Bassdrop Music Village

$350 Blanket spaces do not come with vehicle privileges, so product has to be walked in and out of the park each night. Blanket spaces are not large enough for canopies, however, vendors are permitted to use a large umbrella and stand for shade. Seattle Hempfest is prohibited from staking items into the ground, so an umbrella stand is required. Blankets may not be moved from the assigned space.

Food Vending Pricing

All spaces are sold in 10×10 increments at $1,687 per 10′ of space.

Prices include all three days at Seattle Hempfest.

Strolling Vending

Due to the increasing number of attendees and considering pedestrian traffic congestion occurring throughout the park, Seattle Hempfest will no longer offer strolling vendor passes.

Vendor Event Hours
The event hours are from 12 Noon to 8 pm on Friday, and 10 am to 8 pm on both Saturday and Sunday. We require that vendors be open during those hours for all three days.

Vendor Load In/Load Out
Vehicles will not be allowed into the park outside of vendor load-in/out hours. The entrance is closed promptly at designated times and anyone not present will have to walk their personal items into the park. What time we start loading in each morning depends on how many cars we have entering the park. Do know that if you select a southern booth you’ll be entering the park the earliest.  This also means you’ll be the first to enter each night and go home too though!  Typical load in hours are as follows – official load in hours will be announced in July

All Vendors

Thursday 8/15 8:30 AM – 7:00 PM  Loading in from South, Hemposium, Main Stage, Stone Village, Toke Life, Cannabis Cove, Hempsterdam, McWilliams, DanceSafe, Seeley, Bassdrop

Friday 8/16 6:30 AM – 10:00 AM Same schedule so if you pick a southern booth your gonna need to show up at 6:30 AM or load in by hand!

Saturday & Sunday 6:00 AM – 8:00 AM Same schedule so again, if your in the south think about how early your going to need to arrive!

Loading out is the opposite.  Loading out does not start until 8:45 each night as we’re required to have all the public out of the park before we allow vehicles to reenter.

Load in runs from 8:45 – Midnight.  If your a southern booth you’ll be in at 8:45, if your a northern booth you can’t even line up until ~9:30 PM.  So relax, find some food, then go get in line to load out.

Great tip – get a cart and roll your goods in and out!

Lodging
Please review the list of places to stay in Seattle in the attendee section of our website for a list of nearby hotels as well as parking facilities. Seattle is very busy in August and lodging space historically fills up quickly. You are not permitted to camp or sleep in Elliott Bay Park , Myrtle Edwards Park, Olympic Sculpture Park, or any City streets or property.

Canopies and Tables
Seattle Hempfest will provide rental logistic.  You may order canopies, tables, & chairs on your application.  They will be set up and waiting for you when you arrive at your vending location.  Costs are as follows:

10×10 canopy w/4 side walls, $325

10×20 canopy w/4 side walls, $475

6′ tables, $25

8′ tables, $30

Folding chairs, $5

10′ steel banner poles, $15

You are responsible for rented items.  You will be billed replacement value for any damaged or missing items.  You are responsible for sealing  your canopy w/all the rented items inside when you pack out of Hempfest each night.

If you bring your own canopy, vendors should be prepared for occasional windy conditions on the waterfront. Please secure your canopies with some form of weight system (i.e. sandbags, cinder blocks, water container). Vendors are also responsible for maintaining the space in and around their booth. We ask that everyone be respectful of each other when loading in and out of the park and to leave the area as clean as possible. Pack it in, pack it out!

Cannabis on Site
No dispensing or distributing any controlled substances whatsoever, including medicinal goods. Each person is responsible for controlling his or her own cannabis.  While we are in the defining phases of legalization here in Washington State all current state laws must be adhered to including that sales/distribution in a park is a felony charge.  As of now as with every year, it’s critical to our permit process to have these rules in place and followed.

Active or Unauthorized Foods
Attention: Vendors selling active or unauthorized foods can be ejected without refund!

All food sold at Seattle Hempfest must be prepared in a Washington State approved kitchen, and must come from an authorized food booth. Any vendor who sells food in an unauthorized fashion can be immediately removed from Seattle Hempfest without refund of their vending fees and be permanently barred from future participation. If they were not approved via application no foods are allowed period.

 

Seattle HEMPFEST® Event Vending Rules  

 

  1. You will not sell marijuana or foods with marijuana in them or any illegal narcotic.  No marijuana sales, active food sales will be tolerated. Not even to authorized medical patients.  Your booth will be shut down immediately. There is a zero tolerance policy that will be strictly enforced. All fees and your space will be forfeited.
  2. All parties must be listed on this application.   Sub leasing or transferring of booth spaces is not allowed.
  3. You will have wood under your tires at all times.  We know it seems silly but the City of Seattle requires that all vehicles have wood under their tires while in the park.
  4. You will not sell or sample Salvia, Spice, K2 or any other similar substance.  down and you will not be allowed to return. All fees and your space will be forfeited.
  5. There is no camping allowed in the park.  You must exit the park by midnight each night.  You may not stay overnight in your booth.  If you are in the park after midnight you’ll be required to leave.
  6. You will not sell or give away any beverages of any type.
  7. Food sales are not allowed in the park unless they are approved via application.  All foods must be factory packaged and sealed.
  8. For public safety reasons, vendors do not get strolling privileges and are not permitted to stand outside of their booths offering samples or products to people walking by.
  9. To preserve the free speech aspect of our permit, no sound amplification is allowed.  No bullhorns, speakers, stereos or amplification of any type is allowed.
  10. I will not sell any merchandise using HEMPFEST’s ® name or image.
  11. Vehicles of any type, including bicycles & Segways, are not allowed to be operated during the event.  All vehicles are disallowed by permit and are not allowed in the park during event hours.
  12. Pets of any type are not allowed on site by permit.
  13. No private ATM machines are allowed on site.
  14. No private generators are allowed on site.
  15. You booth tag must be placed in the upper right hand corner on the front side of your booth at all times.
  16. Vendors in Hemposium, Main Stage, & Stone Village are required by the City of Seattle to pay 10% of gross sales or $20, whichever is greater for the privilege of vending in a public park. Seattle HEMPFEST®is required to collect this tax on behalf of the city.  We distribute the tax form at HEMPFEST®, and vendors must turn them in at Seattle HEMPFEST®Operations on Sunday night to obtain their load out pass.
  17. I agree to stay within my 10×10×10 booth space.  We are required to maintain certain distances from the paths.  Moving or expanding your booth is in violation of our permit.  This includes hanging items from trees or other park structures.
  18. I agree to remove all my booth materials from my area upon exit on Sunday night. Everything I brought will leave with me. Pack it in; pack it out! I understand that if I fail to comply I will be fined $500 that will be automatically billed to the credit card on file.
  19. Providing of medical recommendations at Seattle HEMPFEST® is not permitted.
  20. Creating of private medicating areas within your booth space is prohibited.  All areas of your booth must be open to all of the public at all times.
  21. No staking is allowed in Seattle City Parks.  You are not allowed to put anything into the ground.  All canopies must be weighed down with sand bags, cement blocks, water jugs, or other on ground weight.
  22. If I am selling products that require the purchaser to be 18 or older, I will check ID’s
  23. Seattle has a City wide ban on Styrofoam.  In accordance with this no Styrofoam may be brought on site.
  24.  I will not distribute any stickers for free.  We’ve had to pay upwards or $2,000 in sticker removal fees as attendees love to put them in inappropriate places.  You may sell stickers to attendees as our hope is that if they’ve bought it they will value it more.  Help HEMPFST® avoid more City fee’s by stopping providing free stickers.
  25. Hand held torches are not allowed to be operated in Seattle City Parks per the Fire Marshall Section 308.1.((6))5
  26. I have general business liability insurance and will be able to produce documentation of such if required to on site.
  27. Hate groups and hate speech are not allowed.  You must conduct yourself in a courteous and professional manor at all times.  No confrontational or aggressive behavior will be tolerated.
  28. All cancellations will be charged a 30% cancellation fee.  No cancellations will be taken after June 1.  To cancel all or part of your order you must complete our cancellation form and email it to vending@hempfest.org.
  29. I agree and understand that
  • All applications go into review once they are paid in full.  Until an application is paid in full it is not processed.
  • The longer I wait to pay, the less likely the spaces I’ve selected will be available.  I understand that if the spaces I have selected are no longer available I will be placed in another space in the same price category.
  • I understand the map is subject to change.  My booth may be reassigned or moved.  I am not guaranteed any specific space number just a location within the price category for which I have paid.  If I am provided a space in a different price category I will be given a refund for the difference between the two categories.
  • I am vending in a park.  This means I will be on grass or dirt.  I understand that it’s Seattle and if it rains there may be mud and puddles.
  • I am vending at my own risk.  Seattle HEMPFEST® makes no claims or guarantees as to my sales or condition of the ground that my booth will be set up.  I understand there no guarantee of the safety for anything left in the park overnight.  If I choose to not load out my products and/or booth set up out each night, Seattle HEMPFEST® make no guarantee of its safety.  Vendors leave products and their booth at their own risk.
  • HEMPFEST® recommends that I load out each night and back in each morning.

A Few Additional Rules For Food Vendors

  1. Only specialty drinks and bottled water may be sold.  No other prepackaged beverages are allowed unless approved via application.
  2. You will use compostable utensils and serving containers.  These can be purchased from Cedar Grove,http://www.gogreenscene.com/Food_Services-list.aspx or must be compliant to their compostable specification http://www.cedar-grove.com/commercial/accepted-items/ or Cedar Grove will not accept them for compost.
  3. You will allow Seattle Hempfest to create 30 free food coupons to be handed out to our volunteer staff.  You may not deny staff the use of these coupons.
  4. You must obtain a Temporary Food Service Permit at least 21 days prior to the event to avoid a fine by the health department.  We are required to provide the health department a list of all food vendors.  They will not allow you to open if you’ve not obtained the proper permits.  They also charge a hefty fine for not obtaining your permit at least 21 days prior to the event.  Here is the link to obtain your permit. http://www.kingcounty.gov/healthservices/health/ehs/foodsafety/FoodBusiness/temporary.aspx
  5. You must also obtain a Fire Department Permit for LPG (propane) and/or open flame (charcoal, wood).  Additionally, if you are cooking with propane, oil, or any open flame you are required to have fire extinguishers.  For oil, a special Class K fire extinguisher is required.  For more information on the fire permit requirements, or to download a permit application, please visit the Seattle Fire Marshall’s Special Event page, http://www.seattle.gov/fire/fmo/specialevents/sehome.htm
  6. Do not make your own 3 compartment sink in your area.  This is a health code violation and your booth will be noted as in violation and unable to operate until you have come into compliance with King County health codes.
  7. You cannot leave food on site over night or begin prep on site during Thursday load in.  This is a health code violation and your booth will be noted as in violation and unable to operate until you have come into compliance with King County health codes.

Vending is Closed!

Before you start!

Do you already have a log in?  If you signed up last year you do!  Use it to sign in before you start the application or it won’t let you complete it!  Not sure of your log in?  Contact us here at HEMPFEST® Central, 206-364-4367 or email us at vending@hempfest.org and we can help.

IT’S SUPER IMPORTANT THAT IF YOU NEED TO GO BACK A PAGE IN THE APPLICATION, YOU SELECT THE PREVIOUS BUTTON ON THE BOTTOM OF THE APPLICATION NOT THE BACK BUTTON ON YOUR BROWSER.  THE PREVIOUS BUTTON TAKES YOU BACK ONE PAGE ON THE APPLICATION, THE BACK BUTTON ON YOUR BROWSER TAKES YOU OUT OF THE APPLICATION AND BACK TO THE LAST WEB PAGE YOU WERE ON.

How do I sign in?  Click the little sign in button at the bottom of this page in the green lower section and type in your user name and password.

Don’t use an IPAD or Mobile device as the upload feature will not work!

Do you have your Washington State UBI?  Get one HERE free

Do you have two images of your products and one of your booth?  They’re required below!  Images must be less than 2 mb in size.

Be ready to pay!  Unless you pay your application will not be processed.

Have questions or need help?  We’re here at HEMPFEST® Central to help you! Call us at 206-36-4HEMP(4367) or email us at vending@hempfest.org

 

Food Vending is Closed!

Before you start!

Do you already have a log in?  If you signed up last year you do!  Use it to sign in before you start the application or it won’t let you complete it!  Not sure of your log in?  Contact us here at HEMPFEST® Central, 206-364-4367 or email us at vending@hempfest.org and we can help.

IT’S SUPER IMPORTANT THAT IF YOU NEED TO GO BACK A PAGE IN THE APPLICATION, YOU SELECT THE PREVIOUS BUTTON ON THE BOTTOM OF THE APPLICATION NOT THE BACK BUTTON ON YOUR BROWSER.  THE PREVIOUS BUTTON TAKES YOU BACK ONE PAGE ON THE APPLICATION, THE BACK BUTTON ON YOUR BROWSER TAKES YOU OUT OF THE APPLICATION AND BACK TO THE LAST WEB PAGE YOU WERE ON.

How do I sign in?  Click the little sign in button at the bottom of this page in the green lower section and type in your user name and password.

Don’t use an IPAD or Mobile device as the upload feature will not work!

Do you have your Washington State UBI?  Get one HERE free

Do you have two images of your products and one of your booth?  They’re required below!  Images must be less than 2 mb in size.

Be ready to pay!  Unless you pay your application will not be processed.

Have questions or need help?  We’re here at HEMPFEST® Central to help you! Call us at 206-36-4HEMP(4367) or email us at vending@hempfest.org

 

 Street Vending Info

Street vending is not authorized  by the Seattle HEMPFST® event.  City enforcement officers will be patrolling the sidewalks around the Seattle HEMPFST® event and will be issuing citations for illegal street vending. Vending in public right of way requires a Street Use Permit from the Seattle Department of Transportation (SDOT). There are several different types of Street Use vending permits: Sidewalk or Plaza Vending, Curb Space Vending (Designated Food-Vehicle Zone or Temporary Curb Space Activity), Stadium and Event Center Vending, Mobile Food Vending, and First Amendment Vending.

Please review the following information:  http://www.seattle.gov/transportation/stuse_vend.htm