Application
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Before you start!

Do you already have a log in?  If you signed up last year you do!  Use it to sign in before you start the application or it won’t let you complete it!  Not sure of your log in?  Contact us here at HEMPFEST® Central, 206-364-4367 or email us at [email protected] and we can help.

How do I sign in?  Click the little sign in button at the bottom of this page in the green lower section and type in your user name and password.  If you forgot it hit the I forgot my password button.

Do you have your Washington State UBI?  Get one HERE free

Be ready to pay!  Unless you pay your application will not be processed.  We accept Visa & MasterCard.  

Have questions or need help?  We’re here at HEMPFEST® Central to help you! Call Jill at 206-36-4HEMP(4367) or email us at [email protected]

Have you vended before?

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  • Tell Us About You

  • Please upload two pictures of your products

  • I understand that if I’ve misrepresented myself or my products I will disallowed from vending at Seattle Hempfest and all deposits and/or fees will be forfeited
     
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  • Would you like to purchase additional booths? Even if the answer is no PLEASE SELECT PRIORITY 1 BELOW AND LEAVE BOOTH # EMPTY, we apologize for the glitch!
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  • Color Banner

  • Purchase a full color banner w/grommets. Ready for pick up when you check in at Hempfest. Price includes basic layout
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  • Infrastructure

  • Booth Ad Ons

  • Power

  • 2400 watt, 20 amp, 120 volt, 4 outlet power drops are available for purchase at time of application for $275.00/ea. Your sponsorship booth comes with one power drop if requested.
  • ICE - No new ice sales on site!

  • 20# bags of ice are available from ice trucks near the Main Stage Bridge & North Entrances. Ice Coupons are sold for $8 per bag. There are no ice sales on site. All sales must be done in advance. Tickets are not refundable. Order ice if you need it or bring your own on site. Food businesses who do not order enough ice may shut down early to avoid violating health department rules.
  • Load In

  • You will be given a unique pass to enter for each day you select. Your golden ticket will allow you to enter during any of our open load in/out hours.

    I agree to arrive during the designated times. If I do not I understand I’ll be turned away. If I am late I will have to walk my products into/out of the park. I understand and agree to this :
     
  • The City also requires that all tires have wood under them at all times. We know it may seem silly but it’s a very important part of our annual permit process. If you do not have wood under your tires it jeopardizes our permit so we’ll have to ask you to leave the park and go get wood and start load in all over again.

    We’ll have wood waiting for you at vendor check in the first time you arrive per vehicle & trailer indicated above and you agree to bring it back every time you drive into the park. If I forget my wood I understand I’ll have to exit the park and drive back around to load in to obtain new wood. :
     
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  • Purchase Additional Advertising & Information space. - Past deadline

  • Our event program is 40 pages, full color, glossy finish. A collectors item.

    Would you like to purchase additional advertising/Information space?
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  • Ways you can help support Seattle Hempfest

  • Seattle Hempfest is a nonprofit, free speech event. We are compromised of a volunteer staff who believe in our objective to advance the cause of Cannabis policy reform through education, while advancing the public image of the Cannabis advocate or enthusiast through example.

    We can use help with fundraising as well as appreciating our volunteers
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  • Rules & Regulations

  • Please review and read each of these carefully. We unfortunately have had to suspend some vendors due to rule violations. While the rules may be no fun, they are a necessary part of our annual permit.

    We are serious about these policies. If you don’t intend on following the rules, or think we’re kidding, stop your application now, come and enjoy Hempfest instead of vending.

    Remember, if this City didn’t make us, we wouldn’t make you!

    Rules
  • You will not sell or sample cannabis or foods with cannabis in them or any illegal narcotic.  No cannabis sales, active food sales or sampling will be tolerated. Your booth will be shut down immediately. There is a zero tolerance policy that will be strictly enforced. All fees and your space will be forfeited.
  • All parties must be listed on this application. Sub leasing or transferring of booth spaces is not allowed.
  • You will have wood under your tires at all times. We know it seems silly but the City of Seattle requires that all vehicles have wood under their tires while in the park. If you choose to bring your own, you must have your wood out and ready when you load in each day. We must see your wood squares before you’ll be allowed to enter or you’ll need to purchase wood on site for $50 per set of 4. If you fail to bring wood or purchase it we simply cannot allow you in the park or we’ll be in violation of our permit! Once you’re in if you fail to park on your wood we’ll request to have you do so.
  • You will not sell or sample Salvia, Spice, K2 or any other similar substance.
  • There is no camping allowed in the park. You must exit the park by midnight each night. You may not stay overnight in your booth. If you are in the park after midnight you’ll be required to leave.
  • Beverages sales, other than bottled water, are prohibited unless approved via application. No glass containers are allowed.
  • Food sales are not allowed in the park unless they are approved via application. All foods must be factory packaged and sealed.
  • For public safety reasons, vendors do not get strolling privileges and are not permitted to stand outside of their booths offering samples or products to people walking by.
  • If I am sampling any type of food product, I understand that I must register with the King County Health Department and obtain a Temporary Food Service Permit at least 21 days prior to the event to avoid a fine by the health department and possible booth closure. They will not allow you to open if you’ve not obtained the proper permits. They also charge a hefty fine for not obtaining your permit at least 21 days prior to the event. Here is the link to obtain your permit. http://www.kingcounty.gov/healthservices/health/ehs/foodsafety/FoodBusiness/temporary.aspx
  • If I am sampling food products I will use compostable utensils and serving containers. These can be purchased from Cedar Grove,http://www.gogreenscene.com/Food_Services-list.aspx or must be compliant to their compostable specification http://www.cedar-grove.com/commercial/accepted-items/ or Cedar Grove will not accept them for compost.
  • To preserve the free speech aspect of our permit, no sound amplification is allowed. No bullhorns, speakers, stereos or amplification of any type is allowed.
  • I will not sell any merchandise using HEMPFEST’s ® name or image. HEMPFEST’® is trademark #4,753,487
  • Vehicles of any type, including bicycles & Segways, are not allowed to be operated during the event.
  • Pets of any type are not allowed on site by permit.
  • No private ATM’s are allowed on site.
  • No private generators are allowed on site.
  • You booth tag must be placed in the upper right hand corner on the front side of your booth at all times.
  • Sponsors are required to pay 10% of gross sales or $20, whichever is greater, to Seattle HEMPFEST®. For Sponsors south of Main Stage the fee is passed along to the City of Seattle. For those north of Main Stage it will be used to pay use fees on the Port side of the park. We distribute the tax form at HEMPFEST®, and sponsors must turn them in at Seattle HEMPFEST® Vending Information Desk on Sunday night to obtain their load out pass.
  • I agree to stay within my 10x10x10 booth space. No multi level structures are allowed. Your booth must be a single story, on the ground. We are required to maintain certain distances from the paths. Moving or expanding your booth is in violation of our permit. This includes hanging items from trees or other park structures.
  • I agree to remove all my booth materials from my area upon exit on Sunday night. Everything I brought will leave with me. Pack it in; pack it out! I understand that if I fail to comply I will be fined $500 that will be automatically billed to the credit card on file. I understand that I will be billed, $1,000, per tree, for broken branch(es) or significant damage.
  • Creating of private medicating areas within your booth space is prohibited. All areas of your booth must be open to all of the public at all times.
  • No staking is allowed in Seattle City Parks. You are not allowed to put anything into the ground. All canopies must be weighed down with sand bags, cement blocks, water jugs, or other on ground weight.
  • If I am selling products that require the purchaser to be 18 or older, I will check ID’s
  • Seattle has a City wide ban on Styrofoam. In accordance with this no Styrofoam may be brought on site.
  • I will not distribute any stickers for free. We’ve had to pay upwards or $2,000 in sticker removal fees as attendees love to put them in inappropriate places. You may sell stickers to attendees as our hope is that if they’ve bought it they will value it more. Help HEMPFST® avoid more City fee’s by stopping providing free stickers.
  • Hand held torches are not allowed to be operated in Seattle City Parks per the Fire Marshall Section 308.1.((6))5
  • I have general business liability insurance and will be able to produce documentation of such if required to on site. Insurance is $44 and can be purchased from JDFulwiler & Co Insurance, [email protected] Nancy Rohde 503-977-5642
  • All cancellations will be charged a 30% cancellation fee. No cancellations will be taken after June 1. To cancel all or part of your order you must complete our cancellation form and email it to [email protected]. The form is here: Seattle Hempfest Cancellation Request Form There are no refunds after June 1.
  • Per the Port of Seattle, Vendors in booth #534 or higher shall provide general liability insurance in the following amounts: No less than $1,000,000 per occurrence for vendors with tent size of 10’x10’ or smaller. No less than $2,000,000 per occurrence for vendors with large concessions, stage, fencing, tents bigger than 10’x10’ and firms advertising for medical marijuana evaluations. Unless the Port has provided written notice to Licensee that such insurance is not required. Insurance is $44 and can be purchased from JDFulwiler & Co Insurance, [email protected] Nancy Rohde 503-977-5642
  • All applications go into review once they are paid in full. Until an application is paid in full it is not processed. The longer you wait to pay, the less likely the spaces you’ve selected will be available. You understand that if the spaces you have selected are no longer available you will be placed in another space in the same price category.

    You understand the map is subject to change. Your booth may be reassigned or moved. You are not guaranteed any specific space number just a location within the price category for which you have paid. If you are provided a space in a different price category you will be given a refund for the difference between the two categories.

    You are vending in a park. This means you will be on grass or dirt. You understand that it’s Seattle and if it rains there may be mud and puddles. You are vending at your own risk. Seattle Hempfest makes no claims or guarantees as to your sales or condition of the ground that your booth will be set up.

    You understand there no guarantee of the safety for anything left in the park overnight. If you choose to not load out your products and/or booth set up out each night, Seattle Hempfest make no guarantee of its safety. Vendors leave products and their booth at their own risk. Seattle Hempfest recommends that you load out each night and back in each morning.

    If you request to change your booth location you will be charged a $50 move fee.

    Rule violations may result in the closure of your booth and the forfeiting of your vending fees.

    I agree to comply with all the rules above
     
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