Event Rules
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Seattle HEMPFEST® Event Vending Rules  

  1. You will not sell marijuana or foods with marijuana in them or any illegal narcotic.  No marijuana sales, active food sales will be tolerated. Not even to authorized medical patients.  Your booth will be shut down immediately. There is a zero tolerance policy that will be strictly enforced. All fees and your space will be forfeited.
  2. All parties must be listed on this application.   Sub leasing or transferring of booth spaces is not allowed.
  3. You will have wood under your tires at all times.  We know it seems silly but the City of Seattle requires that all vehicles have wood under their tires while in the park.
  4. You will not sell or sample Salvia, Spice, K2 or any other similar substance.  
  5. There is no camping allowed in the park.  You must exit the park by midnight each night.  You may not stay overnight in your booth.  If you are in the park after midnight you’ll be required to leave.
  6. Food sales are not allowed in the park unless they are approved via application.  All foods must be factory packaged and sealed.
  7. For public safety reasons, vendors do not get strolling privileges and are not permitted to stand outside of their booths offering samples or products to people walking by.
  8. To preserve the free speech aspect of our permit, no sound amplification is allowed.  No bullhorns, speakers, stereos or amplification of any type is allowed.
  9. I will not sell any merchandise using HEMPFEST’s ® name or image.
  10. Vehicles of any type, including bicycles & Segways, are not allowed to be operated during the event.  All vehicles are disallowed by permit and are not allowed in the park during event hours.
  11. Pets of any type are not allowed on site by permit.
  12. No private ATM’s are allowed on site.
  13. No private generators are allowed on site.
  14. You booth tag must be placed in the upper right hand corner on the front side of your booth at all times.Seattle Hempfest Main Stage Vending area
  15. Vendors are required to pay 10% of gross sales or $20, whichever is greater, to Seattle HEMPFEST®.  For Vendors south of Main Stage the fee is passed along to the City of Seattle.  For those north of Main Stage it will be used to pay use fees on the Port side of the park.  We distribute the tax form at HEMPFEST®, and vendors must turn them in at Seattle HEMPFEST® Operations on Sunday night to obtain their load out pass.
  16. I agree to stay within my 10×10×10 booth space.  We are required to maintain certain distances from the paths.  Moving or expanding your booth is in violation of our permit.  This includes hanging items from trees or other park structures.
  17. I agree to remove all my booth materials from my area upon exit on Sunday night. Everything I brought will leave with me. Pack it in; pack it out! I understand that if I fail to comply I will be fined $500 that will be automatically billed to the credit card on file.
  18. Providing of medical recommendations at Seattle HEMPFEST® is not permitted.
  19. Creating of private medicating areas within your booth space is prohibited.  All areas of your booth must be open to all of the public at all times.
  20. No staking is allowed in Seattle City Parks.  You are not allowed to put anything into the ground.  All canopies must be weighed down with sand bags, cement blocks, water jugs, or other on ground weight.
  21. If I am selling products that require the purchaser to be 18 or older, I will check ID’s
  22. Seattle has a City wide ban on Styrofoam.  In accordance with this no Styrofoam may be brought on site.
  23.  I will not distribute any stickers for free.  We’ve had to pay upwards or $2,000 in sticker removal fees as attendees love to put them in inappropriate places.  You may sell stickers to attendees as our hope is that if they’ve bought it they will value it more.  
  24. Hand held torches are not allowed to be operated in Seattle City Parks per the Fire Marshall Section 308.1.((6))5
  25. I have general business liability insurance and will be able to produce documentation of such if required to on site. 
  26. Hate groups and hate speech are not allowed.  You must conduct yourself in a courteous and professional manor at all times.  No confrontational or aggressive behavior will be tolerated.
  27. All cancellations will be charged a 30% cancellation fee.  No cancellations will be taken after June 1.  To cancel all or part of your order you must complete our cancellation form and email it to [email protected]
  28.  Vendors shall provide general liability insurance in the following amounts: No less than $1,000,000 per occurrence for vendors with tent size of 10’x10’ or smaller.  No less than $2,000,000 per occurrence for vendors with large concessions, stage, fencing, tents bigger than 10’x10’.  Naming the City of Seattle, Port of Seattle, & Seattle Events as additionally insured. 

A Few Additional Rules For Food Vendors  

1. Only specialty drinks and bottled water may be sold. No other prepackaged beverages are allowed unless approved via application.  Glass bottles are not allowed.

2. You will use compostable utensils and serving containers. These can be purchased from Cedar Grove,http://www.gogreenscene.com/Food_Services-list.aspx or must be compliant to their compostable specification http://www.cedar-grove.com/commercial/accepted-items/ or Cedar Grove will not accept them for compost.

3. You will allow Seattle Hempfest to create 30 free food coupons to be handed out to our volunteer staff. You may not deny staff the use of these coupons.

4. You must obtain a Temporary Food Service Permit at least 21 days prior to the event to avoid a fine by the health department. We are required to provide the health department a list of all food vendors. They will not allow you to open if you’ve not obtained the proper permits. They also charge a hefty fine for not obtaining your permit at least 21 days prior to the event. Here is the link to obtain your permit. http://www.kingcounty.gov/healthservices/health/ehs/foodsafety/FoodBusiness/temporary.aspx

5. You must also obtain a Fire Department Permit for LPG (propane) and/or open flame (charcoal, wood). Additionally, if you are cooking with 

propane, oil, or any open flame you are required to have fire extinguishers. For oil, a special Class K fire extinguisher is required. For more information on the fire permit requirements, or to download a permit application, please visit the Seattle Fire Marshall’s Special Event page, http://www.seattle.gov/fire/fmo/specialevents/sehome.htm

6. Do not make your own 3 compartment sink in your area. This is a health code violation and your booth will be noted as in violation and unable to operate until you have come into compliance with King County health codes.

7. You cannot leave food on site over night or begin prep on site during Thursday load in. This is a health code violation and your booth will be noted as in violation and unable to operate until you have come into compliance with King County health codes.

 

Have questions?  We’ve got answers!  Call Jill at 206-364-4367 or email us at [email protected]