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Vending For The 26th Annual

Seattle Hempfest August 18 – 20, 2017

The World’s Largest Cannabis Event

 

Vending will open on December 1, 2016 for returning vendors.  If you purchase before December 31 you’ll get a free map web link.  You must complete the application & pay before February 15, 2017 to secure the same booth location you had in 2016.  

On February 16, 2017 all unpaid for booths become available for sale. 

liour community web

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The tabs below have all the info you need to apply.   It’s a lot to read, so roll a fat one and enjoy!  

We know that some I502 business have questions about participation at Seattle Hempfest.

June 20, 2016 UPDATE – From the Washington State Liquor and Cannabis Board:

“We agree the use of a business trade name on a booth, or identified as part of a sponsorship level would not constitute a violation of marijuana advertising laws and rules. Therefore, marijuana businesses licensed by the Washington State Liquor and Cannabis Board (WSLCB) can use tradename/business names at the event without the need for required marijuana warnings, as required on product advertising.

In determining the details of advertising for Seattle Hempfest event, our interpretation includes the advertising of marijuana product, including inventory lists, pricing, and product availability for any WSLCB licensed marijuana business. Information provided to people such as general information about marijuana, growing cycles, coloration, fragrance, etc. would be allowable as information sharing versus advertising at Seattle Hempfest.”

For licensed 502 businesses CLICK HERE to read the entire letter.

We encourage you to look at the following link from the WSLCB website: http://www.liq.wa.gov/mj2015/faq_i502_advertising

 

That link on the WSLCB website includes the following information:

Events

Q) Will we as producer/processor be able to enter cannabis cup or attend hemp fest type activities?   

A) You would not be able to directly enter your product into a cannabis cup. As a licensed producer/processor your product can only be sold to another licensed entity and to gift/donate it is not allowed. There is nothing that would preclude you from attending a Hempfest type activity however you would not be allowed to have product on hand.

Q) Are we allowed to set up a booth at a venue, for example Hemp Fest, with a company logo on it? Can we hand out product information at our booth? Does the handout info on our products have to have disclaimers on everything?

A) Yes, you may have a booth at Hemp Fest type activities and hand out product information. Yes the informational handouts must contain the disclaimers mandated in WAC 314-55-155.

Sponsorships

Sponsorships are not specifically prohibited, except that sponsorships and sponsorship activity may not violate the advertising prohibitions found in WAC 314-55-155.

Please visit the LCB’s website for full information.

 Got questions?  Call us here at Hempfest Central, 206-364-HEMP(4367) and ask for vending help or email us at [email protected]

Don’t Worry; Be Hempy!

 

Map  – Click on each area to see what spaces are still available!

This is 2016 info still!!!

Click on our map, it’ll blow up that area.

There are many things to consider when you are selecting your location.

Remember, it’s a park.  What’s grass today may be dirt by August.  The City changes things all the time.  We do not control this – we have to roll with it! They add a tree, dig a hole, have a storm, we have to adjust vending.  We try to minimize impact but remember, don’t get attached to a specific booth number as you may be moved!

We load in from south to north.  If you pick a south end location you’ll have an earlier load in and load out time – it could be 6:00 AM!  Conversely, if you select a north end location your load in time will be later, but so will your load out time – as late as 10:30 PM!  Sponsors get the ‘golden ticket’ of entering/exiting during any of our load in/out hours.

General Vending booths are light or dark Green on the map when available. Once they’re sold they are Red.

Food booths are Gray when available and Blue when sold.

Sponsorship booths are Yellow when available. Once they’re booked they are Purple.

You can get Sponsorship information HERE

Be sure and select your booth before your start the application!  You’ll need to select 3 locations.  The booths you’re requesting will not be held for you unless you pay!  We secure booths in the order applications are paid.

Have questions?  Call us!  We can be reached at Hempfest Central, 206-364-HEMP(4367).  We’re generally here Monday – Friday 8:30 AM – 7:00 PM & Saturdays 1:00 – 7:00 PM.  We’re here to help you!  You can also email us at [email protected]

VENDING INFORMATION

UBI  To apply you must have your Washington State UBI in hand. The application requires that you input the number. To obtain a free temporary UBI#, please contact the Washington State Department of Revenue directly at  (800) 647-7706  or visit their website HERE

Seattle City Business License  You’ll also need your City of Seattle Business License number. If you do business under a Seattle address you are required to have one.  If you do not do business under a Seattle address – no worries we’ll get you a temp one issued.  Just leave the field blank.

Payment Due Upon Application You’ll also be required to pay for your booth upon application. We take Visa, MasterCard, American Express, & Discover.   All cancellations will be charge a 30% cancellation fee.  No cancellations will be taken after June 1.

Event & Load In Dates Seattle Hempfest will be (Fri, Sat, Sun) August 18-19-20, 2017. We’ll start loading in Thursday 8/17.

Seattle Hempfest Vending Prices and Rules are subject to change.

  • Hemposium, Main Stage, Stone Village, & Toke Life: Red, Orange, & Yellow on the map

$999 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$1099 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space.

  • Main Stage, Stone Village Water Side: Orange on the map

$1210 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$1399 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space

  • Cannabis Cove, Hempsterdam, Black Stage Stage: Yellow & Green on the map

$800 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$899 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space.

  • CaviLand & Seeley Stage Blue on the map

$599 for a 10 x 10 booth in line with other booths allowing for 10 feet of frontage space to work with customers.
$699 for a 10 x 10 corner booth or booth off by itself allowing for more than 10 feet of frontage space.

  • 6 x 6 blanket spaces in Hempsterdam: Green on the map

$400 Blanket spaces are not large enough for canopies, however, vendors are permitted to use a large umbrella with stand for shade.  Blankets may not be moved from the assigned space.

Food Vending Pricing  All spaces are sold in 10×10 increments at $1,687 per 10′ of space.  We place based on menu.

Vendor Event Hours
The event hours are from 12 Noon to 8 pm on Friday, and 10 am to 8 pm on both Saturday and Sunday. We require that vendors be open during those hours for all three days.

Vendor Load In/Load Out

Load In Thursday  Aug 17

TIME            AREA

8:30 – 9:15   Hemposium, Grubbin Grove (Red)

9:45 – 12:00 Main Stage, Stone Village, & Munchie Market (Orange)

12:30 – 1:30  Toke Life, Bud of Seattle, Cannabis Cove (Yellow)

2:00 – 3:00   Hempsterdam, Black, & Ganja Gardens (Green)

3:30 – 4:30  Cavi Land & Seeley (Blue)

Last car out by 6:30 PM

Load In Friday Aug 18  –

TIME            AREA

6:00 – 6:30   Hemposium, Grubbin Grove (Red)

6:30  – 8:00  Main Stage, Stone Village, & Munchie Market (Orange)

8:00 – 9:00   Toke Life, Bud of Seattle, Cannabis Cove (Yellow) Hempsterdam, Black, & Ganja Gardens (Green)

9:00 – 9:45   CaviLand & Seeley (Blue)

9:45  – 10:15 Overflow – last car in at 10:15.  If you arrive after 10:15 you’ll have to walk your products in.  There is no parking available.  You can unload, have someone sit w/your merch while you go park and then you’ll have to walk it all in!  BE ON TIME!

Load Out  Friday Aug 18  & Saturday Aug 19

TIME            AREA

9:00 – 11:00 Hemposium, Grubbin Grove (Red) & Main Stage, Stone Village, & Munchie Market (Orange)  Toke Life, Bud of Seattle, Cannabis Cove (Yellow)

9:30 – 11:00 Hempsterdam, Black, & Ganja Gardens (Green) CaviLand & Seeley (Blue)

Load In Saturday Aug 19 & Sunday Aug 20

TIME            AREA

7:00 – 7:45   Hemposium, Grubbin Grove (Red) & Main Stage, Stone Village, & Munchie Market (Orange)  Toke Life, Bud of Seattle, Cannabis Cove (Yellow)

7:45 – 8:15   Hempsterdam, Black, & Ganja Gardens (Green) CaviLand & Seeley (Blue)

8:15 – 8:45   Overflow – last car in at 8:45  If you arrive after 8:45 you’ll have to walk your products in.  There is no parking available.  You can unload, have someone sit w/your merch while you go park and then you’ll have to walk it all in!  BE ON TIME!

Load Out  Sunday August 20

TIME            AREA

9:00 – 11:00 Hemposium, Grubbin Grove (Red) & Main Stage, Stone Village, & Munchie Market (Orange)

9:45 – 11:00 Toke Life, Bud of Seattle, Cannabis Cove (Yellow) Hempsterdam, Black, & Ganja Gardens (Green) CaviLand & Seeley (Blue)

Great tip – get a cart and roll your goods in and out!

Lodging
Please review the list of places to stay in Seattle on our Hotels Page.  Parking info is HERE. Seattle is very busy in August and lodging space historically fills up quickly. You are not permitted to camp or sleep in Centennial Park, Myrtle Edwards Park, Olympic Sculpture Park, or any City streets or property.

Canopies and Tables
Seattle Hempfest will provide rental logistic.  You may order canopies, tables, & chairs on your application.  Canopies will be set up and waiting for you when you arrive at your vending location.  When you arrive at the park for check in your materials will be about 20 minutes behind you.  In your vendor packet there will be an onsite number to call should you have any issues.

Costs are as follows:

10×10 canopy w/4 side walls, $350

10×20 canopy w/4 side walls, $475

6′ tables, $30

8′ tables, $30

Folding chairs, $5

10′ Banner Pole Kit, $50

You are responsible for rented items.  You will be billed replacement value for any damaged or missing items.  You are responsible for sealing  your canopy w/all the rented items inside when you pack out of Hempfest each night.

If you bring your own canopy, vendors should be prepared for occasional windy conditions on the waterfront. Please secure your canopies with some form of weight system (i.e. sandbags, cinder blocks, water container). Vendors are also responsible for maintaining the space in and around their booth. We ask that everyone be respectful of each other when loading in and out of the park and to leave the area as clean as possible. Pack it in, pack it out!

Cannabis on Site No dispensing or distributing any controlled substances whatsoever, including medicinal goods.

Active or Unauthorized Foods  Attention: Vendors selling active or unauthorized foods or dispensing or distributing any controlled substances can be ejected without refund!  All food sold at Seattle Hempfest must be prepared in a Washington State approved kitchen, and must come from an authorized food booth. Any vendor who sells food in an unauthorized fashion can be immediately removed from Seattle Hempfest without refund of their vending fees and be permanently barred from future participation. If they were not approved via application no foods are allowed period.

After You Apply & Pay You’ll get an email with your booth #(s) in about 48 hours.  About 8/7/17, you’ll get an email giving you your initial load in pass & information.  We’re here at Hempfest Central to answer any questions, call us at 206-36-4HEMP(4367)

Seattle HEMPFEST® Event Vending Rules  

  1. You will not sell marijuana or foods with marijuana in them or any illegal narcotic.  No marijuana sales, active food sales will be tolerated. Not even to authorized medical patients.  Your booth will be shut down immediately. There is a zero tolerance policy that will be strictly enforced. All fees and your space will be forfeited.
  2. All parties must be listed on this application.   Sub leasing or transferring of booth spaces is not allowed.
  3. You will have wood under your tires at all times.  We know it seems silly but the City of Seattle requires that all vehicles have wood under their tires while in the park.
  4. You will not sell or sample Salvia, Spice, K2 or any other similar substance.  down and you will not be allowed to return. All fees and your space will be forfeited.
  5. There is no camping allowed in the park.  You must exit the park by midnight each night.  You may not stay overnight in your booth.  If you are in the park after midnight you’ll be required to leave.
  6. Food sales are not allowed in the park unless they are approved via application.  All foods must be factory packaged and sealed.
  7. For public safety reasons, vendors do not get strolling privileges and are not permitted to stand outside of their booths offering samples or products to people walking by.
  8. To preserve the free speech aspect of our permit, no sound amplification is allowed.  No bullhorns, speakers, stereos or amplification of any type is allowed.
  9. I will not sell any merchandise using HEMPFEST’s ® name or image without getting prior written permission from [email protected]
  10. Vehicles of any type, including bicycles & Segways, are not allowed to be operated during the event.  All vehicles are disallowed by permit and are not allowed in the park during event hours.
  11. Pets of any type are not allowed on site by permit.
  12. No private ATM’s are allowed on site.
  13. No private generators are allowed on site.
  14. You booth tag must be placed in the upper right hand corner on the front side of your booth at all times.
  15. Vendors are required to pay 10% of gross sales or $20, whichever is greater, to Seattle HEMPFEST®.  For Vendors south of Main Stage the fee is passed along to the City of Seattle.  For those north of Main Stage it will be used to pay use fees on the Port side of the park.  We distribute the tax form at HEMPFEST®, and vendors must turn them in at Seattle HEMPFEST® Operations on Sunday night to obtain their load out pass.
  16. I agree to stay within my 10×10×10 booth space.  We are required to maintain certain distances from the paths.  Moving or expanding your booth is in violation of our permit.  This includes hanging items from trees or other park structures.
  17. I agree to remove all my booth materials from my area upon exit on Sunday night. Everything I brought will leave with me. Pack it in; pack it out! I understand that if I fail to comply I will be fined $500 that will be automatically billed to the credit card on file.
  18. Providing of medical recommendations at Seattle HEMPFEST® is not permitted.
  19. Creating of private medicating areas within your booth space is prohibited.  All areas of your booth must be open to all of the public at all times.
  20. No staking is allowed in Seattle City Parks.  You are not allowed to put anything into the ground.  All canopies must be weighed down with sand bags, cement blocks, water jugs, or other on ground weight.
  21. If I am selling products that require the purchaser to be 18 or older, I will check ID’s
  22. Seattle has a City wide ban on Styrofoam.  In accordance with this no Styrofoam may be brought on site.
  23.  I will not distribute any stickers for free.  We’ve had to pay upwards or $2,000 in sticker removal fees as attendees love to put them in inappropriate places.  You may sell stickers to attendees as our hope is that if they’ve bought it they will value it more.  Help HEMPFEST® avoid more City fee’s by stopping providing free stickers.
  24. Hand held torches are not allowed to be operated in Seattle City Parks per the Fire Marshall Section 308.1.((6))5
  25. I have general business liability & vehicle insurance and will be able to produce documentation of such if required to on site.
  26. Hate groups and hate speech are not allowed.  You must conduct yourself in a courteous and professional manor at all times.  No confrontational or aggressive behavior will be tolerated.
  27. All cancellations will be charged a 30% cancellation fee.  No cancellations will be taken after June 1.  To cancel all or part of your order you must complete our cancellation form and email it to [email protected]
  28. Per the Port of Seattle, Vendors in booth #534 or higher shall provide general liability insurance in the following amounts: No less than $1,000,000 per occurrence for vendors with tent size of 10’x10’ or smaller.  No less than $2,000,000 per occurrence for vendors with large concessions, stage, fencing, tents bigger than 10’x10’ and firms advertising for medical marijuana evaluations.  Unless the Port has provided written notice to Licensee that such insurance is not required.
  29. I agree and understand that
  • All applications go into review once they are paid in full.  Until an application is paid in full it is not processed.
  • The longer I wait to pay, the less likely the spaces I’ve selected will be available.  I understand that if the spaces I have selected are no longer available I will be placed in another space in the same price category.
  • I understand the map is subject to change.  My booth may be reassigned or moved.  I am not guaranteed any specific space number just a location within the price category for which I have paid.  If I am provided a space in a different price category I will be given a refund for the difference between the two categories.
  • I am vending in a park.  This means I will be on grass or dirt.  I understand that it’s Seattle and if it rains there may be mud and puddles.
  • I am vending at my own risk.  Seattle HEMPFEST® makes no claims or guarantees as to my sales or condition of the ground that my booth will be set up.  I understand there no guarantee of the safety for anything left in the park overnight.  If I choose to not load out my products and/or booth set up out each night, Seattle HEMPFEST® make no guarantee of its safety.  Vendors leave products and their booth at their own risk.
  • HEMPFEST® recommends that I load out each night and back in each morning.

A Few Additional Rules For Food Vendors

  1. Only specialty drinks and bottled water may be sold.  No other prepackaged beverages are allowed unless approved via application.
  2. You will use compostable utensils and serving containers.  These can be purchased from Cedar Grove,http://www.gogreenscene.com/Food_Services-list.aspx or must be compliant to their compostable specification http://www.cedar-grove.com/commercial/accepted-items/ or Cedar Grove will not accept them for compost.
  3. You will allow Seattle Hempfest to create 30 free food coupons to be handed out to our volunteer staff.  You may not deny staff the use of these coupons.
  4. You must obtain a Temporary Food Service Permit at least 21 days prior to the event to avoid a fine by the health department.  We are required to provide the health department a list of all food vendors.  They will not allow you to open if you’ve not obtained the proper permits.  They also charge a hefty fine for not obtaining your permit at least 21 days prior to the event.  Here is the link to obtain your permit. http://www.kingcounty.gov/healthservices/health/ehs/foodsafety/FoodBusiness/temporary.aspx
  5. You must also obtain a Fire Department Permit for LPG (propane) and/or open flame (charcoal, wood).  Additionally, if you are cooking with propane, oil, or any open flame you are required to have fire extinguishers.  For oil, a special Class K fire extinguisher is required.  For more information on the fire permit requirements, or to download a permit application, please visit the Seattle Fire Marshall’s Special Event page, http://www.seattle.gov/fire/fmo/specialevents/sehome.htm
  6. Do not make your own 3 compartment sink in your area.  This is a health code violation and your booth will be noted as in violation and unable to operate until you have come into compliance with King County health codes.
  7. You cannot leave food on site over night or begin prep on site during Thursday load in.  This is a health code violation and your booth will be noted as in violation and unable to operate until you have come into compliance with King County health codes.

Come back December 1, 2016

Do you already have a log in?  If you signed up last year you do!  Use it to sign in before you start the application or it won’t let you complete it!  Not sure of your log in?  Contact us here at HEMPFEST® Central, 206-364-4367 or email us at [email protected] and we can help.

IT’S SUPER IMPORTANT THAT IF YOU NEED TO GO BACK A PAGE IN THE APPLICATION, YOU SELECT THE PREVIOUS BUTTON ON THE BOTTOM OF THE APPLICATION NOT THE BACK BUTTON ON YOUR BROWSER.  THE PREVIOUS BUTTON TAKES YOU BACK ONE PAGE ON THE APPLICATION, THE BACK BUTTON ON YOUR BROWSER TAKES YOU OUT OF THE APPLICATION AND BACK TO THE LAST WEB PAGE YOU WERE ON.

How do I sign in?  Click the little sign in button at the bottom of this page in the green lower section and type in your user name and password.  If you forgot it hit the I forgot my password button.

Do you have your Washington State UBI?  Get one HERE free

Be ready to pay!  Unless you pay your application will not be processed.

Have questions or need help?  We’re here at HEMPFEST® Central to help you! Call us at 206-36-4HEMP(4367) or email us at [email protected]

 

Come back December 1, 2016

Do you already have a log in?  If you signed up last year you do!  Use it to sign in before you start the application or it won’t let you complete it!  Not sure of your log in?  Contact us here at HEMPFEST® Central, 206-364-4367 or email us at [email protected] and we can help.

IT’S SUPER IMPORTANT THAT IF YOU NEED TO GO BACK A PAGE IN THE APPLICATION, YOU SELECT THE PREVIOUS BUTTON ON THE BOTTOM OF THE APPLICATION NOT THE BACK BUTTON ON YOUR BROWSER.  THE PREVIOUS BUTTON TAKES YOU BACK ONE PAGE ON THE APPLICATION, THE BACK BUTTON ON YOUR BROWSER TAKES YOU OUT OF THE APPLICATION AND BACK TO THE LAST WEB PAGE YOU WERE ON.

How do I sign in?  Click the little sign in button at the bottom of this page in the green lower section and type in your user name and password.  If you forgot it hit the I forgot my password button.

Do you have your Washington State UBI?  Get one HERE free

Be ready to pay!  Unless you pay your application will not be processed.

Have questions or need help?  We’re here at HEMPFEST® Central to help you! Call us at 206-36-4HEMP(4367) or email us at [email protected]

 

 Street Vending Info

Street vending is not authorized  by the Seattle HEMPFST® event.  City enforcement officers will be patrolling the sidewalks around the Seattle HEMPFST® event and will be issuing citations for illegal street vending.   It’s cheaper to get our $400 blanket permit!

Vending in public right of way requires a Street Use Permit from the Seattle Department of Transportation (SDOT). There are several different types of Street Use vending permits: Sidewalk or Plaza Vending, Curb Space Vending (Designated Food-Vehicle Zone or Temporary Curb Space Activity), Stadium and Event Center Vending, Mobile Food Vending, and First Amendment Vending.

Please review the following information:  http://www.seattle.gov/transportation/stuse_vend.htm