Food Vendor Application

Food Vendor Application – 

FOOD VENDORS! We are currently sold out for: any type of hot dog, asian noodles, corn on the cob, kettle corn, pizza, elephant ears, falafel, gyro, & BBQ.

Have you vended before?

Yes No
  • Tell Us About You

  • I understand that if I’ve misrepresented myself or my products I will disallowed from vending at Seattle Hempfest and all fees will be forfeited
  • General food description

  • Please upload two pictures of your products

  • Sales of prepackaged beverages, other than water, are not allowed. Only specialty drinks served in compostable containers are allowed. No glass containers.

    What general type of foods are you selling? This is important as we try to keep similar foods away from each other.

    Please list top 3 food items for sale along with their prices.
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  • Location selection

  • Each space is 10x10. with ~ 5' of back line.

    Our map is subject to change.  Your booth may be reassigned or moved.  We make every effort to NOT have this happen but it occasionally does.  We make no guarantee of any specific booth location or number.

    You are vending in a park.  This means that you may be on grass, you may be on dirt, heck, it’s Seattle, if it rains there may be mud and puddles. Think about this!  Nothing is flat in a park, a lot of spaces are slightly slanted.  A super great idea is to check out the park on Google Earth if you are going to be super picky about your space. Type in Myrtle Edwards Park, Seattle, Wa and you can go down to street view and see the terrain and get an idea of what different areas look like
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  • Booth Ad Ons

  • Power

  • Power is available in all food areas.

  • Canopy/Table Rentals

  • Canopies will be set up in your booth location ready for your arrival. You will need to come down to QM in Operations to check out your tables, chairs, & banner poles. If you have not rented a canopy you are responsible for dropping your banner poles, tables & chairs off back at QM as your load out on Sunday night. If you do not check your items back in you will be billed if they cannot be accounted for. If you rented a canopy please leave tables, chairs, & banner poles inside your canopy and assure the canopy is fully closed.

  • I understand that I am responsible for my rented items. I will be billed replacement value for any damaged or missing items. I will leave all rented items in my canopy and seal it closed when I load of out Seattle Hempfest. I agree to use the credit card on file to process payment if I have damaged or lost any items.
  • ICE -

  • 20# bags of ice are available near the Main Stage Bridge. Ice Coupons are sold for $10 per bag. There are no ice sales on site. Tickets are not refundable. Food businesses who do not order enough ice may shut down early to avoid violating health department rules.
  • Loading in

  • Vehicle entry fee is $60 per vehicle. Entry will be timed and you will not be allowed entry without this pass. You must purchase a vehicle entry pass for each vehicle you’ll use to load in/out of the park.

    I agree to arrive during the designated times. If I do not I understand I’ll be turned away. If I am late I will have to walk my products into/out of the park. If I arrive and I have not purchased a vehicle entry pass I understand that I will be turned away and not allowed to drive into the park. By not purchasing entry passes I acknowledge that I will be walking my products in and out. I also understand that there is no guarantee to the safety of my products left over night in my booth space. Items left in my booth are left there at my own risk
  • Wood

  • The City also requires that all tires have wood under them at all times. We know it may seem silly but it’s a very important part of our annual permit process. You’ll need wood squares big enough to drive each of your tires onto. If you do not have wood under your tires it jeopardizes our permit so we’ll have to ask you to leave the park and go get wood and start load in all over again – and that’s a bummer!

    I understand that I will need to have my wood out each time I drive into the park. I will have it out and ready to show to the Traffic Monitors each time I enter the park. I understand that if I forget my wood I will not be allowed to enter the park and I’ll have to walk my products in. I understand that Seattle Hempfest does not have extra wood on site.

    I’ll have my wood out when I check in and I understand if I cannot produce wood I will not be allowed entry.. I understand and agree to this
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  • Advertise

  • Color Banner

  • Purchase a full color banner w/grommets. Ready for you when you check in. Price includes basic lay out
  • Event Program Advertising/Information Space

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  • Ways you can help support Seattle Hempfest

  • Seattle Hempfest is a nonprofit, free speech event. We are comprised of a volunteer staff who believes in our objective to advance the cause of cannabis policy reform through education, while advancing the public image of the cannabis advocate or enthusiast through example. Community powered since 1991.

    We can use help with fundraising as well as appreciating our volunteers
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  • Rules & Regulations

  • Please review and read each of these carefully. We unfortunately have had to suspend some vendors due to rule violations. While the rules may be no fun, they are a necessary part of our annual permit.

    We are serious about these policies. If you don’t intend on following the rules, or think we’re kidding, stop your application now, come and enjoy Hempfest as an attendee instead of vending.

    Remember, if this City didn’t make us, we wouldn’t make you!

  • You will not sell or sample cannabis, cannabis seeds or foods with cannabis in them or any illegal narcotic.  No cannabis sales, active food sales or sampling will be tolerated. Your booth will be shut down immediately. There is a zero tolerance policy that will be strictly enforced. All fees and your space will be forfeited.
  • All parties must be listed on this application. Sub leasing or transferring of booth spaces is not allowed.
  • You will have wood under your tires at all times. We know it seems silly but the City of Seattle requires that all vehicles have wood under their tires while in the park. If you choose to bring your own, you must have your wood out and ready when you load in each day. We must see your wood squares before you’ll be allowed to enter or you’ll need to purchase wood on site for $50 per set of 4. If you fail to bring wood or purchase it we simply cannot allow you in the park or we’ll be in violation of our permit! Once you’re in if you fail to park on your wood we’ll request to have you do so.
  • You will not sell or sample Salvia, Spice, K2 or any other similar substance.
  • There is no camping allowed in the park. You must exit the park by midnight each night. You may not stay overnight in your booth. If you are in the park after midnight you’ll be required to leave.
  • For public safety reasons, vendors do not get strolling privileges and are not permitted to stand outside of their booths offering samples or products to people walking by.
  • To preserve the free speech aspect of our permit, no sound amplification is allowed. No bullhorns, speakers, stereos or amplification of any type is allowed.
  • I will not sell any merchandise using HEMPFEST’s ® name or image. HEMPFEST’® is trademark #4,753,487
  • Vehicles of any type, including bicycles & Segways, are not allowed to be operated during the event.
  • Pets of any type are not allowed on site by permit.
  • No private ATM’s are allowed on site.
  • No private generators are allowed on site.
  • You booth tag must be placed in the upper right hand corner on the front side of your booth at all times.
  • Vendors are required to pay 10% of gross sales or $20, whichever is greater, to Seattle HEMPFEST®. For Vendors south of Main Stage the fee is passed along to the City of Seattle. For those north of Main Stage it will be used to pay use fees on the Port side of the park. We distribute the tax form at HEMPFEST®, and vendors must turn them in at Seattle HEMPFEST® Vending Information Desk on Sunday night to obtain their load out pass.
  • I agree to stay within my 10x10x10 booth space. No multi level structures are allowed. Your booth must be a single story, on the ground. We are required to maintain certain distances from the paths. Moving or expanding your booth is in violation of our permit. This includes hanging items from trees or other park structures.
  • I agree to remove all my booth materials from my area upon exit on Sunday night. Everything I brought will leave with me. Pack it in; pack it out! I understand that if I fail to comply I will be fined $500 that will be automatically billed to the credit card on file. I understand that I will be billed, $1,000, per tree, for broken branch(es) or significant damage.
  • Creating of private medicating areas within your booth space is prohibited. All areas of your booth must be open to all of the public at all times.
  • No staking is allowed in Seattle City Parks. You are not allowed to put anything into the ground. All canopies must be weighed down with sand bags, cement blocks, water jugs, or other on ground weight.
  • If I am selling products that require the purchaser to be 18 or older, I will check ID’s
  • Seattle has a City wide ban on Styrofoam. In accordance with this no Styrofoam may be brought on site.
  • I will not distribute any stickers for free. We’ve had to pay upwards or $2,000 in sticker removal fees as attendees love to put them in inappropriate places. You may sell stickers to attendees as our hope is that if they’ve bought it they will value it more. Help HEMPFST® avoid more City fee’s by stopping providing free stickers.
  • Hand held torches are not allowed to be operated in Seattle City Parks per the Fire Marshall Section 308.1.((6))5
  • I have general business liability insurance and will be able to produce documentation of such if required to on site. Insurance is $44 and can be purchased from JDFulwiler & Co Insurance, [email protected] Nancy Rohde 503-977-5642
  • Hate groups and hate speech are not allowed. You must conduct yourself in a courteous and professional manor at all times. No confrontational or aggressive behavior will be tolerated.
  • Only specialty drinks and bottled water may be sold. No other prepackaged beverages are allowed unless approved via application.
  • You will use compostable utensils and serving containers. These can be purchased from Cedar Grove, or must be compliant to their compostable specification or Cedar Grove will not accept them for compost.
  • You will allow Seattle Hempfest to create 30 free food coupons to be handed out to our volunteer staff. You may not deny staff the use of these coupons.
  • You must obtain a Temporary Food Service Permit at least 21 days prior to the event to avoid a fine by the health department. We are required to provide the health department a list of all food vendors. They will not allow you to open if you’ve not obtained the proper permits. They also charge a hefty fine for not obtaining your permit at least 21 days prior to the event. Here is the link to obtain your permit.
  • You must also obtain a Fire Department Permit for LPG (propane) and/or open flame (charcoal, wood). Additionally, if you are cooking with propane, oil, or any open flame you are required to have fire extinguishers. For oil, a special Class K fire extinguisher is required. For more information on the fire permit requirements, or to download a permit application, please visit the Seattle Fire Marshall’s Special Event page,
  • Do not make your own 3 compartment sink in your area. This is a health code violation and your booth will be noted as in violation and unable to operate until you have come into compliance with King County health codes.
  • You cannot leave food on site over night or begin prep on site during Thursday load in. This is a health code violation and your booth will be noted as in violation and unable to operate until you have come into compliance with King County health codes.
  • All cancellations will be charged a 30% cancellation fee. No cancellations will be taken after June 1. To cancel all or part of your order you must complete our cancellation form and email it to [email protected] There are no refunds after June 1.
  • Per the Port of Seattle, Vendors in booth #534 or higher shall provide general liability insurance in the following amounts: No less than $1,000,000 per occurrence for vendors with tent size of 10’x10’ or smaller. No less than $2,000,000 per occurrence for vendors with large concessions, stage, fencing, tents bigger than 10’x10’ and firms advertising for medical marijuana evaluations. Unless the Port has provided written notice to Licensee that such insurance is not required.
  • All applications go into review once they are paid in full. Until an application is paid in full it is not processed. The longer you wait to pay, the less likely the spaces you’ve selected will be available. You understand that if the spaces you have selected are no longer available you will be placed in another space in the same price category.

    You understand the map is subject to change. Your booth may be reassigned or moved. You are not guaranteed any specific space number just a location within the price category for which you have paid. If you are provided a space in a different price category you will be given a refund for the difference between the two categories.

    You are vending in a park. This means you will be on grass or dirt. You understand that it’s Seattle and if it rains there may be mud and puddles. You are vending at your own risk. Seattle Hempfest makes no claims or guarantees as to your sales or condition of the ground that your booth will be set up.

    You understand there no guarantee of the safety for anything left in the park overnight. If you choose to not load out your products and/or booth set up out each night, Seattle Hempfest make no guarantee of its safety. Vendors leave products and their booth at their own risk. Seattle Hempfest recommends that you load out each night and back in each morning.

    Rule violations may result in the closure of your booth and the forfeiting of your vending fees.

    I agree to comply with all the rules above
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